Category Archives: Brand Management

Marketing through Operations

Analytical Culture, Brand Management, DataBase Marketing, Marketing thru Operations

OK, so to review, here’s the premise.  Customer-centricity is something companies want to embrace more than ever.  Company can do this through a Chief Customer Officer, but why isn’t a Marketing exec taking the reins on this issue?  In direct marketing companies – where customer-centricity is not just a fad, but has a decades-long history – the Marketing folks know that Operations typically contains a goldmine of customer-centric Marketing opportunities they can take advantage of.  Many of these opportunities come from problems with empathy and context – or for the more technical folks out there, “Usability”.

Yes, you can optimize the service side of a business just like you can optimize a web site.  Here is how:

1.  Do you have a relationship with a peer in customer service?  If not, that’s really short-sighted for a marketing person who wants to be viewed as a strategic thinker – find someone, OK?

2.  Does customer service record the reason for each call?  If not, that’s nuts.  Most every call center system provides this capability, but you do have to turn the damn module on and populate it with the reasons people call.  So if the center is not using this functionality, get talking about how to get it turned on.

3.  You and your customer service peer need a list of the reasons people call.  Get this by talking, of course, with the agents.  If such a list does not exist, create it.  If such a list does exist, review it – it’s probably filled with crap or default reasons that don’t really have much to do with your business.  This is the most common mistake I see made in the “customer centric” area – using default call reasons not customized for the business.

4.  Once you have the module running and the call reasons right, make sure the agents know how important it is to status every call correctly.  Tell them by statusing calls, you plan to make their jobs easier by reducing routine problem calls, allowing them to spend more time on quality of call and resolving complex issues.

5.  Determine how to report on compliance with correct statusing.  If you don’t do this, all your effort will be subject to failure.  Hint: Do not provide agents with a giant “other reason” bucket; force accurate call accounting by providing a full and complete call reason set that only allows a very small percentage of “other reason” ticks.

6.  Find out from Customer Service or Finance what the internally acceptable “cost per call” calculation is; what does Finance think it costs to take a customer service call?

7.  In conjunction with customer service, study the reasons people call and think about how to reduce the need for those callers to call.  This project is about reducing or eliminating the triggers for a call.  Why do they call?  FYI, most really customer-centric companies have a meeting on this topic every week.  At HSN, we had this meeting every day.  Why?  Because we could react in real time.  If you are in an interactive business, perhaps you can too.

8.  In many cases, you will find they call because of things marketing does or could affect, for example:

  • Confusing language or other problems with marketing materials / advertising – this is a huge category which includes all kinds of bad Marketing execution – wrong or expired coupon codes, collateral distribution problems, etc.
  • Incomplete or confusing instructions or product packaging
  • Incomplete or confusing installation process or procedures
  • Pricing or bundling logic issues – the options don’t make sense to the customer
  • Problems with call center script language or logic
  • Illogical touch-tone trees or branching problems
  • All kinds of similar problems with the web site too numerous to mention here

Note to web analysts reading this:

Sound familar?  After you optimize the web site, find out if they will let you join the BI unit and optimize the business.  Idea: Optimizing a VRU / IVR is really no different than optimizing a web site using path analysis – think about it.  Traffic sources, the funnel, leaky bucket, pogo-sticking.  Same thing.

9.  Get off your GRP-lovin’ ass and fix the operational problems Marketing is causing or can affect.

If you are saying to yourself, “But I don’t have control over a lot of the items on this list” then ask yourself why that is.  All this stuff is about copy and presentation, and heck, you’re the expert in those areas, right?  So why don’t you have control over these issues?  Did you ever ask for this control?  If not, why?  That’s what a strategic thinker would do, because all these customer contact issues directly affect customer value and retention.

This stuff is marketing.  It directly affects the value of the customer and customer retention, not to mention word-of-mouth.  You want that new fangled social media thingie you bought to boost sales, right?  How about optimizing the customer experience with your company?

Oh, I forgot, less than 30% of you said increasing customer LifeTime Value is a top marketing objective.  So I guess less than 30% of you should move to the next step.

10.  Measure the reduction in phone calls for these problem areas you have fixed, calculate the cost savings, present to senior management.

Extra credit: measure the increase in customer satisfaction, if that’s all you can do.  Better than nothing.  Hopefully you have some kind of statistically correct, longitudinal study going and can measure satisfaction properly.

Super extra credit: measure the actual reduction in customer defection and monetary value of this reduction.  That’s the right thing to do and will boost the monetary value of your actions tremendously.

11.  Pitch strategic seat at the table / Chief Customer Officer responsibilities using knowledge from “why they call” study and resulting operational modifications.  You will have no shortage of future issues to work on.  Somebody has to do it, might as well be you.

12.  Convene cross-functional team, you will need it.  Get best and brightest from every area of the company or unit.  At minimum:  Marketing / Sales, Customer Service, Finance, IT, Distribution

13.  Start fixing more stuff that pisses the customer off, generates calls, and truncates customer value.  Achieve customer centricity.  After all, they tell you every single day what pisses them off.

Why don’t you fix this stuff?

Any takers?  Anybody doing this?  Any Marketers think they will get resistance if they start poking their nose into customer service land?

 

CMO’s: Strategic Seat = Chief Customer Officer

Brand Management, DataBase Marketing

Pursuing Ron’s analysis of Forrester’s Evolved CMO study, and it being the Year of the Customer (again), a couple of things seem clear.  

The lack of, or loss of, a strategic role for the CMO – the Deconstruction of Marketing – comes at the same time the Chief Customer Officer (CCO) concept is ascending.  Given an environment accepting of the CCO idea, why would any CMO aspiring to a strategic seat simply let this CCO opportunity slip away?  Clearly the CCO is a strategic seat, and a combination of Marketing and Customer Service responsibility isn’t unrealistic in a customer-centric org.

So I’m left with this: Do most Marketers have the required empathy to run customer service?  Do they have the capability to get down with people interaction, as opposed to blasting the nameless, faceless masses with messages?

In the spirit of not being a Consultainer, I’d like to provide some concrete direction to any Marketing folks who might be looking to “Prove that you deserve” a seat at the Strategic table.  The logical entry point is through this CCO idea.

The first question I would ask myself is this: Do I have control over all the Marketing, everywhere in the company?  Or have I ceded control of some Marketing issues to different operational groups?

For example, did Marketing write or approve the call center scripts?  How about the pathing logic and language used in the IVR / VRU?  Do you control the look and feel of invoices and packing slips?  How about installation or assembly instructions, are they easy to follow and do they use customer-friendly language? 

What about service counters, what does the signage look like?  Is there a good flow, do customers understand where to go and what to do?  Is the collateral up to date?  How are customers greeted?

All of the above is Marketing in a customer-centric world where relevance and authenticity is critical.  As a Marketing person, you’re an expert on language, copy, and presentation (if not emotion and empathy as well).

Why is it not your duty to bring these skills to all the customer-facing activities your company engages in?  Is it possible the customer service manager or IT programmer is better than you are at creating a great-looking, customer friendly, value-added packing slip?  If so, that strategic seat is something you will have to give up.

If you want a seat at the strategic table, you have to prove you understand the operational side of the business, and how you can affect it positively with great marketing ideas outside of the marketing silo.  Special bonus and faster advancement for actually measuring and proving the positive effects Marketing can have on the operational side of the business.

In fact, I will tell you that in many cases, your Marketing is not working as well as it should because you have not been influencing the operational side; here’s a real world example.  More real world examples here and here and here and here.

I will give you a specific plan for taking action on this CCO idea that will work at most companies in the next post.

P.S.  And don’t get me started on packing slips – have you ever actually seen one from your company?  Would it help to know that 95% of the ones I see from e-commerce companies that are not catalogers are little more than a copy of the order confirmation e-mail?  With all the e-mail header crap and all included?  No logo, no brand gestalt, no helpful information, no upsell suggestions?  How’s that working for a “customer experience”?

What about you?  Do you stick to “Marketing”, or do you shove your nose into the Operations side and get Marketing things done in Customer Service, Fulfillment, and other operational areas? 

Commerce Channel Management

Brand Management, Driller Q & A, Newsletters

Jim answers questions from fellow Drillers
(More questions with answers here, Work Overview here, Index of concepts here)

Q:  We are a manufacturer with a cool product not really on the net and right now, but we are entering stores.  I wonder, is it wise to try to sell on the net before retail markets have the products or not – is it better to hold off until the retail markets first have the products and then launch them onto the net?  Does the net really help sell products or does it create copy cats?  Trying to find the best way to go – any advice would be greatly appreciated.

A:  Great question.  Answer is “it depends” and it difficult to be more specific without knowing more about the product and your marketing plans.  But in general, if you want to optimize the profitability of the product launch and you are paying for media, you should think about these choices as a “chain” or series of events each with a specific but interconnected strategy for each channel.

An example would be DRTV or infomercial products, which generally are launched at a higher price into the spot TV channel (cable networks, etc.).  Here sales are made at a very high margin but the volume is generally low; the Objective is to generate awareness and hopefully make a profit, but breaking even is OK because you essentially have the media “free” and that will help drive the next step.

Based on all the awareness you have generated with TV spots, you then can go to the TV shopping channels and say, “Look, people know this product because we have already pre-sold it for you.  We will let you sell it at a lower price if you will drive volume. And that’s typically exactly what happens; most of the profit on the product is made here.

From the spot TV, the audience knows the product sells for $19.95 or whatever, so when it is offered at $14.95 on the shopping channel they think it’s a great deal and the volume is tremendous.  Typically, the spot TV would still be running at this stage, though sales from that channel will have peaked.

Once sales get soft in the TV shopping channel, you then introduce the product online and in stores.  This is essentially “end of lifecycle” for the product, where you are simply trying to make sure you don’t get stuck with any.  You sell that at cost plus to the onliners / retailers and they blow them out at $9.95 or so.  You don’t end up wearing the inventory and everybody is happy because the spot TV / TV shopping has generated plenty of awareness, people pounce on the product, and it moves very quickly through retail.  Typically no TV would be running at this stage because you couldn’t sell any at the original price.

Now, I’m not saying you should follow this model.  But what I am saying is the decision you are trying to make is more complex than “should we”, it involves understanding which channel can do what for you and at what price.

For example:

You said you are “entering stores”, but did not say if you / the stores are running any media to support this effort.  If you are not running any media then I would get on the web and sell the product for retail price or higher.  This generates some awareness / demand / trial but preserves the margins of the retail partner, and hopefully your direct profits will cover costs.  You basically get “free media” from the web (as in the spot TV example above) and the retail folks will love it because it will drive sales in their channel.

If you / the retailers are doing a lot of paid media support, then I would not sell on the web until sales through retail get soft.  Then you are in a position to undersell them or liquidate on the web based on the awareness you have generated offline.  This doesn’t mean you should not have a web site, you should, and it should tell people which retail outlets they can buy the product in.

On the other hand, if there is a razor / razor blade model built into the product (think a doll with add-on sets of clothing), you could sell the primary razor product and some of the blades in retail, then develop more targeted / segmented / rare blade offerings that are exclusive to the web for online stores.

Again, it’s very difficult to make the “right” judgment on this question not knowing anything at all about the product, whether there are supplemental / follow-on products, whether there are continuity pieces involved (collections) and so forth; and especially not knowing what the nature of the retail relationship is.

But I think you get the general idea.  You play the strengths of the channels off each other, generally in some sequential way, depending on what the marketing / media plan is and the characteristics of the product.  That is, if you are interested in optimizing media spend versus sales.  If you have an unlimited media / PR budget, then sure, sell it everywhere!

Hope that helps!

Jim

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